REGULATION
The present regulations may be corrected, modified or improved at any time by the Organisation, as well as any other data, rule or section for the optimum running of the race. The fact of registering shows the participant’s conformity with these regulations.
These regulations will be strictly enforced for all participants of the event called COSTA DEL SOL GRAN FONDO. Any incident not included in the same, will be resolved by the Jury of the COSTA DEL SOL GRAN FONDO, the Sports Director of the event, a Member of the Organization and a Representative of the Runners.
Table of contents of the regulation
Art.1 ORGANISATION
The COSTA DEL SOL GRAN FONDO race is organised by TerraIncognita Global SL.
Art.2 TEST
The COSTA DEL SOL GRAN FONDO is a cyclosportive event as defined by the DGT in the Instruction 18/TV-101, Annex III.2.
The COSTA DEL SOL GRAN FONDO has two distances of 126km – 3400m+-.
The COSTA DEL SOL GRAN FONDO will be held on Saturday 18th October 2025 from 08:00 hours. The start and finish line will take place in the town of Estepona.
Art.3 SPORTS BEHAVIOUR AND RESPECT FOR THE ENVIRONMENT
COSTA DEL SOL GRAN FONDO is held with absolute respect for the environment.
Participants must respect the environment in which the event takes place and keep the surroundings clean. To this end, they must eat and drink WITHOUT LEAVING ANY CONTAINERS OUTSIDE THE CONTAINERS provided for this purpose.
FAILURE TO COMPLY WITH THIS POINT SHALL REQUIRE THE IMMEDIATE DISQUALIFICATION OF THE RUNNER, who may be disqualified by a simple statement from any member of the organising team of the Race.
Participants will be disqualified from the competition if they show violent behaviour or litter in nature. It is compulsory to respect crops, livestock and private property in general.
Participants are responsible for any damage caused as a result of this type of behaviour.
It is strictly forbidden to receive external assistance or refreshments during the race outside the points provided by the Organisation: these will coincide with the official refreshment points of the race.
Art.4 PARTICIPATION AND REGISTRATION
Participation will be open to all those who correctly formalise both the REGISTRATION and the payment stipulated for the races.
The registration fee for the COSTA DEL SOL GRAN FONDO will be governed by the payment terms established on the registration page.
The registration to the COSTA DEL SOL GRAN FONDO implies the acceptance of the rules and the adequate preparation of the participant for the race, being aware of the geographical and meteorological conditions that can be found in the environment where the event takes place. In this sense, the participant exempts the Organization of possible health problems that may arise from their participation in the COSTA DEL SOL GRAN FONDO.
The runners registered for the race understand that they participate voluntarily and under their own responsibility in the event, and therefore, exonerate the Organisation of the race from all responsibility, and agree not to denounce the organising entity, collaborators, sponsors and other participants; nor to initiate any civil liability claim against the aforementioned parties.
Art. 5 RETURN OF REGISTRATION
Once the registration has been formalised, the refund will be 50% of the amount paid up to 30 days before the event, after this date no refund will be processed without cancellation insurance.
With cancellation insurance, applications will only be accepted up to 15 days before the date of the event.
All refunds shall be made within 30 days from the date of acceptance of the application.
Once the application for withdrawal has been made, the place becomes available to the Organisation, which will give it to the candidate at the top of the waiting list at that time.
Art.6 DORSALS
Race numbers can be collected from the Estepona Municipal Stand on Friday between 10:00 and 14:00 and 17:00 and 21:00, and on Saturday between 6:30 and 7:30 prior to the start of the race.
Participants must wear their race number throughout the entire race, always on the front of their bicycle, in a clearly visible position.
Each race number is personal and non-transferable.
Each participant will be assigned a race number that will be determined at random in all cases, except for the first numbers, which will be determined by the Organisation.
Registered riders will be assigned a race number with a different colour depending on the category they have registered for.
Once the event is over, race numbers and rider bags that have not been collected within the established time frame will not be sent to the rider’s home under any circumstances.
In the event that any participant in the race is overtaken by the green flag (end of the safety zone), they must remove their race number from view, as from that moment on they must respect all traffic regulations and will be travelling at their own risk. Participants will be informed by the organisation before the start and when they are overtaken by the green flag, via the public address system.
All race services will remain active, guaranteeing assistance, refreshments, timekeeping, etc. without any changes.
Art.7 MANDATORY TECHNICAL EQUIPMENT
All runners in the COSTA DEL SOL GRAN FONDO, without exception, must ensure that they wear an approved cycling helmet.
In addition, the organisers recommend that runners carry the following equipment to be able to complete the race:
- Watertight drums and/or bags for liquids: With a minimum total capacity of 1L.
- Specific sunglasses and gloves.
- Sunscreen: Total protection.
- Electrolytes and/or mineral salts.
- Food reserve: bars, gels, fruit…
- Mechanical spare parts for punctures.
- Carry cash and/or a credit card for any eventualities that may arise.
- Use of GPS device to follow the route.
Art.8 CONTROL POINTS, AVITUALLY AND ASSISTANCE
The race route will be marked with signs and specific signage created for the event. The route map will be published on the official event website. Any changes or modifications to the route will be made public through the same channels.
Each participant must follow the entire marked route, without skipping any signs and passing through all checkpoints.
In addition to the fixed checkpoints indicated on the official website, the Organisation may place ‘surprise’ checkpoints or equipment checkpoints at any point along the route.
Each participant is obliged to respond to requests and questions from any marshal, doctor, nurse or person in charge of refreshments, whether at stipulated checkpoints or at any other point along the route.
It is strictly forbidden to receive external assistance or supplies during the race outside the points designated by the Organisation: these will coincide with the official race supply points. Similarly, it is forbidden to be accompanied by persons other than participants registered for the race.
Each refreshment point will have a specific closing time, and it is essential to pass through before the established closing time in order to continue in the race.
Each refreshment station will offer food and drinks that will vary depending on the kilometre where it is located. Food and drinks must be consumed at the refreshment station itself in sufficient quantities to ensure sufficient energy reserves to reach the next one, except for water, which can also be carried in the runner’s tanks and containers.
To use the refreshment station, it will be essential to wear the race number, and in the event of being overtaken by the closure of the Safety Capsule (at which point the race number must be placed in an area not visible to the participant), the participant must show the race number at the refreshment station in order to use it.
In the finish area, all participants will have access to an area equipped with hot food, medical services, etc.
Art.9 EXIT
The race will have a single starting box so that all participants will start at the same time.
The first kilometres of the urban section will be neutralised and the motorbikes will not be allowed to overtake at any time with the red flag of the Guardia Civil de Tráfico.
Art.10 SAFETY CAPSULE
The race takes place with traffic closed to the passage of the safety capsule marked by the Traffic Civil Guard.
The safety capsule has a approximately 25 minutes at the first refreshment station and will increase to 60 minutes at the last refreshment station, marked by a red flag at the front and a green flag at the rear. This time may be modified depending on the orders of the officers in charge.
Any participant who is overtaken by the green flag will be outside the safety capsule and will therefore be in open traffic, and must respect all traffic regulations under their own responsibility.
After the green flag, there will be an organisation vehicle informing all participants who are overtaken by the green flag that, from that moment on, their race number must be worn in a non-visible place (if they arrive at the refreshment station with their race number visible, the organisation will instruct them to remove it and place it in a non-visible place).
All race services will remain active, guaranteeing assistance, refreshments, timekeeping, etc.
Art.11 APPROVED VEHICLES
The only vehicles allowed to follow the race will be those accredited by the Organisation. It is strictly forbidden to follow the runners in any type of motor vehicle or vehicle on wheels (skates, bicycles, etc…), and the Local Police will be expressly ordered to remove them from the circuit. A broom vehicle will be available at the tail end of the race to pick up runners who for any reason do not wish or are unable to follow the race. Runners who are not in a position to keep to the scheduled closing time for the control of the activity, following instructions from any member of the organisation, must get into the vehicle or abandon the race.
Art.12 GUARDIANSHIP SERVICE
The organisers will provide a cloakroom service at the start area where participants can leave their belongings.
The staff of the Organisation’s cloakroom service may ask runners to open their bags before dropping them off, in order to supervise the contents of the bags. If a runner refuses to open a bag, the Organisation may refuse to collect the bag.
The organisation is not responsible for the materials inside the bag, nor for their loss or breakage.
Art.13 MEDICAL ASSISTANCE AND EMERGENCIES
Throughout the race there will be several medical and security teams that will be coordinated with 112 by the organisation of the Costa del Sol Gran Fondo.
These teams will be distributed among the different refreshment posts and the runner will be able to request their help or assistance if needed.
Random or general medical checks may be carried out at certain points. Refusal to carry out a check-up or disrespect to the doctor or assistant who requests it will result in the immediate invalidation of the race bib.
All riders shall submit to the doctor’s judgement whenever requested to do so by the doctor, the assessment of the medical team taking precedence over any other assessment, whereby the doctors may:
- Eliminate from the race (by cancelling the race bib) any runner who is deemed unfit to continue.
- Order the evacuation of any runner they consider to be in danger.
- Order the hospitalisation of any rider when this is deemed necessary.
Art.14 ABANDONMENTS
Withdrawals must be made at the checkpoints. If, due to an accident or injury, a runner is immobilised and unable to reach a checkpoint, they must activate the rescue operation by contacting the organisation by telephone using the emergency mobile phone number indicated on their race number.
Once at the refreshment station, the runner must inform the refreshment station manager of their intention to withdraw from the race so that their race number can be cancelled and they can be identified as having withdrawn.
Transport will be available to evacuate runners who withdraw from the race. They must make their own way to the control points to be picked up.
If the withdrawn runner chooses to return by their own means, they must also inform the person in charge of the refreshment station of their withdrawal so that they can cancel their race number and identify them as having withdrawn, as otherwise the Organisation will consider them lost and activate the rescue alarm.
Art.15 CHANGE OF THE ROUTE OR SUSPENSION OF THE RACE
In the event of bad weather conditions or force majeure, the organisers reserve the right to suspend, neutralise or modify the time slots and/or the route of the race.
In the event of cancellation of the race due to force majeure and more than 7 days before the start date, a partial refund of the registration fee will be made according to the date of the cancellation and therefore of the costs already incurred.
In the event that such cancellation occurs during the 7 days prior to the start of the COSTA DEL SOL GRAN FONDO and for reasons beyond the control of the Organization, or in case of suspension of the race once the start has taken place, no refund will be considered.
Art.16 PENALTIES AND DISQUALIFICATIONS
Strictly speaking, penalties will be applied to those participants who:
– Do not respect the highway code.
– Do not respect the security instructions given by the police and the organisers.
– Do not pass through the starting checkpoint and other checkpoints along the route.
– Dirty or degrade the itinerary by littering.
– Have their own support vehicle, hindering the progress of the rest.
– Behavior that impedes the normal development of the race and that goes against the present regulations.
Members of law enforcement and the Organization will take note of those who engage in any of the behaviors listed above.
The organization acquires the commitment before the rest of the participants and the authorities to sanction them in an effective manner.
The penalty will be:
Disqualification from the test.
Inclusion in lists of sanctioned participants, for subsequent publication. disqualification from the race.
Prohibition to participate in other editions of the race.
Sanctions imposed by the authorities, to which he/she may be entitled due to his/her attitude.
Art.17 CATEGORIES, CLASSIFICATIONS AND TROPHIES
There will be no categories, however there will be a census of participants who have completed the race by sex and age of the participant (List of finishers).
Finisher Medal will be awarded to all participants who cross the finish line in the established time.
Art.18 CLAIMS
Any participant of the COSTA DEL SOL GRAN FONDO who wants to make a claim to the Race Organization, must submit a deposit of 60 € which will only be returned in the event that the claim is favorable to the claimant.
Each claim will be studied and resolved by the competition jury, which will be formed by:
A referee
The sports director
A representative of the Organization
The person in charge of the chrono (if necessary)
A representative of the athletes
No appeal may be lodged against the decision of the competition jury.
Art.19 EXEMPTION FROM LIABILITY
The organization declines any responsibility in the deterioration, loss, theft or destruction of material of the participants during the celebration of the race.
In case of abandonment by the participant, the organization is not responsible for any damage that the bicycle may suffer during the transfer to the established cut-off point, the participant supervising the fastening to the broom vehicle by the operators.
The organization is not responsible for any accident that could be the cause or victim of the participant, which must be covered by the insurance of the license itself. In case of not having a license, all participants must process the day license provided by the Andalusian Cycling Federation.
In the event of an accident, call the emergency telephone number on the front panel. It is not possible to go to a health center or hospital without previous communication unless it is a case of maximum urgency.
Art.20 IMAGE RIGHTS
The acceptance of these regulations implies that the participant authorizes TerraIncognita Global SL to take photographs and film his participation in any of the modalities of the COSTA DEL SOL GRAN FONDO, and gives his consent for the dissemination, commercial and advertising exploitation of all images taken during the COSTA DEL SOL GRAN FONDO, TerraIncognita Global SL reserves the exclusive right to the image of the COSTA DEL SOL GRAN FONDO, as well as the audiovisual, photographic and journalistic exploitation of the competition. Any media or advertising project must first have the express written consent of the organization. Otherwise, any legal action deemed appropriate will be taken.
Art.21 DATA PROTECTION
In compliance with the provisions of the Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights, we inform participants that their personal data will become part of a file called “Participants Sports Events”, owned by the entity TerraIncognita Global SL in order to manage the organization, implementation and dissemination of sporting events, the publication of the rankings, as well as the safety of its participants. The recipients of these data are the entity itself. The participant is responsible for the veracity and correctness of the data provided and has the right to exercise their rights of access, rectification, cancellation and opposition of their data within the scope recognized by Law 15/99 of 13 December. To exercise these rights, please write to TerraIncognita Global SL at the address info@terraincognita.group